Booking and Attending an Event
If you wish to attend an event, contact the Rally Officer listed by Email, Or phone or by using a rally slip,
or preferably by using the booking form on our website which goes to our Chairman for onward transmission to the appropriate Rally Officer.
Whichever method you use, YOU MUST ALWAYS INCLUDE YOUR CONTACT PHONE NUMBER in case the Rally Officer needs to contact you at short notice.
You do not have to attend the full event. It is acceptable to attend part. e.g. If it is a 4 day event and you can only attend 2 days – no problem - just make it clear which days you will attend when making your booking.
Generally no booking fee or deposit is needed, but if it is, it will be mentioned in the write up for the event. This fee will be deducted from the balance on arrival. All events require a one off Rally Fee of £4.
Please observe any start time given for the event as your Rally Officers need time to prepare the site. This is particularly important for events held in school grounds. Solo members are advised to give the Rally Officers emergency contact details in case an emergency should occur.
Liability when making a rally booking, it is understood that you agree to be responsible for any expenses incurred on your behalf by the West Surrey Centre. This can include pitch fees that have been pre-paid/committed on some commercial sites if the pitch cannot be re-let.
Cancellation of a Booking IF at the last minute, you are unable to attend a rally please make every effort to contact either the Rally Officers or a member of the Committee. Please be aware that if you fail to attend a rally, and monies have been spent, on your behalf, the Centre Committee reserves the right to pass those charges on to you.
Site Fees Site Fees (where shown) are correct at the time of going to print and include VAT. Your Committee have no control over changes made by site owners or the Government. When site fees become known after Rally Book publication they will be advised through the Secretary’s regular update.
Generally social events carry an additional cost
By using the following form you are agreeing that the personal data you provide is collected and processed for the purpose of booking and running of the rally. We assume any personal data you provide relating to other individuals is done so with their consent. We will use this information that you provide for the Rally attendance sheet which is for all those attending the rally. Please advise if you wish to withdraw your consent from this data being shared.